How to Apply

Apply to participate in the Cottonwood Art Festival as an exhibiting artist.

Artist Host Hotel

Stay the night in Richardson at the official host hotel of Cottonwood.


Festival Rules & Proceedures

View festival rules and proceedures including booth details, check-in, etc.

Exhibiting Artist Application

Cottonwood Art Festival is now accepting applications for the Fall 2023 show through Zapplication. Deadline to apply is June 9, 2023. Exhibiting Artist notifications will be sent by June 27, 2023.

Frequently Asked Questions for Zapplication:

Q: How do artists apply to events on ZAPP?
A: View the Applying to Events page for a step-by-step walkthrough of the application process.

Q: How do artists upload images?
A: Review the Uploading Images & Saving Statements page for specifications and a step-by-step guide for uploading images.

Q: What do the application statuses mean?
A: See our full Frequently Asked Questions to view explanations for each application status.

Q. How do artists purchase booths?
A: Artists can go to the ZAPP Shop once logged in to see available products for purchase or view the Purchasing Products guide.

Q: How can artists get a refund for something purchased?
A: Contacting the Festival is the only way to request a refund for purchases made on ZAPP. While payments are charged through ZAPP, the funds collected are the property of the event organizers and only event administrators can authorize a refund.

Can’t find your question here?
Visit the ZAPP Help Center for more resources.

Application Fee

A non-refundable application and jury fee of $35 is required for each entry form/category submitted and payed through ZAPP.

Booth Fee

Single Booth Fee:  $475
Double Booth Fee:  $950 – Limited on a first-received basis.

Upon receipt of an acceptance, the selected artist is required to complete full payment through ZAPP.  Artist participation will not be confirmed until full payment is received.

Electricity Fee

Single Booth Electricity Fee:  $90
Double Electricity Fee:  $180

Electricity requirements must be requested and paid for prior to the Festival online (through ZAPP) at the time of acceptance.

Artist Host Hotel

Cottonwood partners with Courtyard Dallas Richardson at Spring Valley to provide a discount rate for participating artists.  

Location: 1000 South Sherman Street, Richardson, TX  75081 
Rate: $92.00 per night
Available discount dates: May 4-8, 2023
Last day to book: April 21, 2023

Festival Rules & Proceedures

Load In Schedule

Oversized Vehicles Only

12:00 p.m. – 3:00 p.m.

Artist must request load-in at this time by contacting Cottonwood 2 weeks in advance.


3:00 p.m. – 9:00 p.m.

Open to all artists


9:00 a.m. – 10:00 p.m.

Open to all artists


7:00 a.m. – 9:00 a.m.

Open to all artists

  • Booth set-up may begin after you have checked in at the Festival check-in tent and picked up your Artist packet which includes your Booth Number.
  • Photo Identification is required at check-in.
  • All artist have one hour to unload your vehicle before moving to artist parking.
  • Do not block the park street with your vehicle.
  • No vehicles are allowed on the park grass or park sidewalk.
  • Unloading is done from the curb, a dolly is recommended.
  • A Local Boy Scout Troop is available for assistance.
  • Saturday load-in and set-up must be complete by 9:00 a.m.
  • Click here for directions.
  • Click here for a map of Cottonwood Park.

Tent Rental

Artist wishing to rent a tent may do so by contacting the official Cottonwood tent provider, Sandone Productions at 214-637-6334. Tent rentals must be set-up by the Wednesday prior to the show and you do not need to be on-site during tent set-up.

For a complete list of the Festival Rules & Proceedures, click here.

Visiting Artist Program

Cottonwood Art Festival invites you to participate in our Visiting Artist Program, designed to encourage school age children the opportunity to participate in the visual arts and interact with Cottonwood professional artist. Through this partnership with the Richardson Independent School District, students will gain valuable information, inspiration and encouragement from participating artist who have taken the time to share their passion and talent of the arts. For a young student who loves to draw it may be just what he or she needs to set them on a career path in art!

Participating artist receive additional perks such as front of the line passes for load-in and load-out, Cottonwood gift bag and our sincere appreciation. Cottonwood Art Festival is very grateful to all of the artists who have participated in this program and hope you will continue to support our efforts in art education by participating.

If you are interesting in visiting a classroom for a presentation or demonstration through the program,  email us at